Documents & Contracts: How to Automate Collection of Payments at the Time of Signing

What’s New?

We are excited to introduce Recurring Invoice Generation integrated directly into our 2-in-1 Documents & Contracts feature. This enhancement allows users to automate the creation and management of recurring invoices seamlessly at the time of document signing. Key updates include:

• Automated Settings Drawer: When adding a product list to a new template or document, clicking the product list automatically opens the settings drawer for easy configuration.
  
• Automatic Recurring Type Assignment: Adding a recurring product changes its type to recurring automatically.
• Price Type Tags: Visual tags indicate whether a product is one-time or recurring, helping users differentiate between pricing types.
  
• Flexible Invoice Scheduling: Users can now choose to generate invoices immediately upon signing or based on a fixed schedule relative to the signing date.
  

How to Use

For Templates

1. Create a New Template:

   • Navigate to Payments > Documents & Contracts > Templates > New Template.
     

2. Add a Product List and Signature:

   • Add a product list to your template.
   • Insert a signature element where required.
     

3. Configure Recurring Products:

   • Add a recurring product to the product list.
   • The settings drawer will automatically open for configuration.
     

4. Distinguish Product Types:

   • The product list will display distinctions between one-time and recurring products.
   • Note:
     • One-Time Products: Always treated as one-time payments.
     • Recurring Products with Setup Fee: Displayed as two line items—one for the recurring payment and another for the one-time setup fee.
     • Only recurring products will be billed in subsequent invoices sent

Configuring Recurring Invoice settings within the product list

1. Generate Invoice at Signing:

   • Toggle On:Creates a recurring invoice schedule with the first invoice generated at the time of signing. Subsequent invoices follow the defined frequency (e.g., monthly).
     • Example: If a document is signed on January 25th with a monthly schedule, the next invoice is sent on February 25th.
   • Toggle Off: Allows users to set a specific date for the invoice to be sent, regardless of the signing date.

2. Enable Direct Payment:

   • Toggle On: Redirects the primary signer directly to the invoice page after signing and sends an email with the invoice.
   • Toggle Off: The invoice is saved as a draft and can be sent manually later.
     
     

Workflow Configuration

1. Save the Template:

   • After configuring, save your template.
     

2. Configure Workflow:

   • Go to Workflows and set up a new workflow using the saved template.
     

3. Send and Complete:

   • Once the workflow is triggered, the signer receives the document with the attached invoice.
   • After signing, the primary signer is redirected to the invoice for immediate payment. An email with the invoice is also sent as a backup.
     
     
     
     

4. Track Payments:

   • Monitor payments through the Documents section or the Invoices section.

Why We Built It

Our goal was to simplify the contract signing and payment process by integrating recurring invoice generation directly into Document & Contract workflows.