Let’s be real… Trying to scale a HighLevel agency without the right tools and training is like trying to win a Formula 1 race on a skateboard. 🛹💨
And that’s exactly why I hopped on a Zoom session hosted by Mario Aldayuz—Head of Partnerships and the automation wizard behind the scenes at HL Pro Tools.
He broke down how we’re helping agencies slash Zapier bills, automate at scale, and tap into partnerships that don’t just support growth…
They accelerate it. 🚀
Let’s unpack the biggest takeaways—and why investing in the right systems (and people) isn’t just smart… it’s survival.
Partnerships > Plugins
Here’s a truth most people won’t tell you: You don’t scale an agency with tools. You scale with partnerships.
Yeah, N8N is awesome. HighLevel is a beast. But what moves the needle? Teaming up with the right people.
Mario put it like this: “Never take on projects that don’t scale.”
Why? Because the minute you say “yes” to custom spaghetti logic that only works for one client, you just robbed your future self of time, energy, and momentum.
Here’s What Smart Agencies Are Doing:
They’re investing in:
✅ Centralized workflows – One workflow. 50 clients. Just swap out a few variables like subaccount ID or RSS URL.
✅ Reusable automation templates – Not everything needs to be built from scratch (please stop punishing yourself 😅).
✅ White-labeled support – When you’re stuck, call in the pros (yep, like us). You shouldn’t have to figure out N8N, APIs, and pixel-perfect emails alone.
Big Idea: If it doesn’t scale, it doesn’t ship.
Tools That Make It Happen
Let’s talk tech for a sec. If you’re not using N8N yet, here’s why it’s worth a look:
🔁 Open-source = no per-zap pricing 🙌
⚙️ Crazy flexibility for handling HighLevel API quirks
🤖 Built-in AI integrations (Claude, GPT, etc.) for next-level automations
Mario shared an example of pulling dynamic blog content via RSS → using Markdown → transforming it into HTML → sending it via HighLevel email builder.
💥 All automated. Across every client.
💥 With subject lines and body copy generated by AI.
💥 Zero Zapier required.
That’s how you scale without the overhead.
What I’ve Learned (the hard way)
Early on, I tried to do it all solo—DIY builds, trial-and-error setups, duct-taped workflows.
But once I partnered with the right devs, leaned on HL Pro Tools’ templates, and used scalable frameworks like N8N, everything changed.
The agency became a machine.
Clients onboarded faster. Emails went out on schedule. Support requests dropped. Revenue went up. 🚀
So yeah, investing in training, tech, and partnerships? It’s not a cost—it’s a shortcut to the life you actually want to live.
Cool Free Thing: The Testimonial Workflow
Before you can help businesses automate and scale, you’ve got to earn their trust.
Fastest way to do that?
⭐️ Testimonials.
So, here’s a freebie for you…
👉 I’m giving away my team’s exact Testimonial Workflow—the one we use to gather, organize, and edit testimonials that turn maybe-leads into “where do I sign?” clients.
Want More Tools That Actually Scale?
If you’re ready to stop guessing and start building workflows that just work, you need to check out HL Pro Tools.
We’ve got:
⚙️ Snapshots that scale
👨💻 White-labeled dev support
🚀 Automations built by people who’ve been there
Let’s make your agency the one clients brag about.